if you are looking to share information in your organization you can use Microsoft Exchange Public Folders. For more details on what public folders are and how they work click here. Below you’ll find instructions on how to create public folders on Exchange and create a shared calendar. We’ll be using Microsoft Exchange 2010 and Outlook 2013 email client in this demonstration.
On your Exchange server, start the Exchange Management Console, by clicking on the Start button, then under Microsoft Exchange Server 2010 click on Exchange Management Console.
Select Mailbox under Organization Configuration in Microsoft Exchange On-Premises, then click on New Public Folder Database on the right hand side.
Enter in a value in the Public folder database name field, then click on the Browse button to associate the database with an Exchange server.
Select the Exchange server you want to use, then click OK. In our example we have two servers in a DAG, and we’ll be using server labeled EXCH1.
Back at the New Public Folder Database window click on the Next button. You’’’ll be prompted to specify the storage location for your Public Folder database (.edb file), as well as the path to where the logs will be kept. Before clicking on the Next button make sure the the checkbox next to Mount this database is checked.
Click on the Next button, then New then Finish.
In the Exchange Management Console, under Organization Configuration> Mailbox, under the Database Management tab, you will see Public Folder displayed as mounted on EXCH1.
You can do the same thing from the Exchange Management Shell by issuing the command below.
New-PublicFolderDatabase “PublicFolderName” –Server ServerName
On the client side of things, we’ll need to start the Outlook email client and then click on Folders to display all of the folders in your mailbox.
You will now see the newly created public folder.
Righ click on All Public Folders and select New Folder.
In the new window, specify the name of the folder you are creating, and specify what type of items the folder will contain.
In our case we are looking to create a shared calendar, therefore we will select Calendar Items, then click on the OK button. If you expand All Public Folders you will see your new shared calendar listed there. Right click on it and select Add to Favorites. It will now be visible under Public Folders>Favorites. This will make it available in the Calendars tab in your Outlook email client under the section Other Calendars.
You can control access to this Calendar. Highlight it and then click on the Calendar Permissions menu option from the ribbon at the top.